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Sharing vs. Publishing Google Documents

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Posted on: June 20, 2021
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A couple of days ago I Tweeted my video about how to find public Google Docs, Sheets, Slides, and Forms. That Tweet prompted a couple of people to ask me about publishing Google Docs compared to sharing Google Docs and why you’d use one option versus another. To answer those questions I made this short video


The Difference

  • The key difference is that publishing a document creates a simple webpage that is devoid of any of the Google Docs editing or sharing menus while a shared Google Document displays those menus.

Which one should you use?

  • I’ll use the option to share Google Document when I have a document like a syllabus or permission slip that I want students and or parents to be able to easily print and or save in their Google accounts.
  • I’ll use the “publish to the web option” when I have a document that is a newsletter or similar that I don’t need or want students and or parents to make copies or save in their Google accounts. 

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